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ECOS Leadership Handbook

This is a working directory built by ECOS leadership for ECOS leadership.  Please feel free to add your thoughts and update old information.

 

Reserving a campus room

There are two broad types of rooms a student organization can reserve on campus: a generic classroom or a specialized meeting room.
   
Reserving a generic classroom
To reserve a generic classroom on campus, submit the Student Organization Indoor Request From at least three to four days in advance.
First, go here and click Room Scheduling Webviewer to find an available classroom.  Then either go back to the original page and click Schedule and Event, then Student Organization Indoor Request Form (or just click here) to request the room.  Someone from the Office of Student Life will get back to you within a day or two regarding your request. 
 
Reserving a specialized meeting room
A specialized meeting room is any space on campus which cannot be reserved through the normal classroom scheduler described above.  Many departments and offices on campus have a few of these rooms which they control.  To reserve one, you must know the right person and schedule it with them using the protocal specific to their office.  Below is a list of specialized meeting rooms ECOS has used in the past, and how to go about scheduling future events in these spaces.
 

Scott Lab E100 (Large Multi-Purpose Event Space)

This space is controlled by the Department of Mechanical Engineering and should be reserved at least one week in advance.  To reserve this room, it is best to visit Brian Steiner in his office (SO N350F) during regular business hours.  Start by explaining that you are with ECOS and then ask if he would mind checking to see if E100 is available during the time you desire.  If it is, he will schedule it for you and give you a form to fill out.  He will also explain the key situation.  Please be mindful of these instructions (you will need to pick the key up the day of your event before 4:00p). 
 

Scott Lab E525 (Penthouse Conference Room)

Unfortunately, this room can now only be used by student organizations if a COE faculty member will be in attendance.  Contact: Prof. Kinzel.1 to schedule at least a week in advance.

Communication 

 

Sending messages to the COE general list serv

 
Creating a project milestone email
 

Sending messages to the ECOS general list serv

 

Sending messages to the ECOS Leadership (Steering Committee) list serv

 

Sending messages to the ECOS social list serv 

Should we make one of these?  My vote is yes (using Google Groups)

Creating and sending messages to a specific project list serv

 

Advertising projects on the ECOS website FrontPage (splash features)

 

Advertising projects in the quarterly ECOS Newsletter

 

 

Starting a new project

 
 

Collaboration

Whenever possible ECOS should collaborate with other organizations on and outside of campus.  The plethora of highly active and diverse student and professional groups in the University community makes Ohio State unique among any other university in the world (Eric Reynolds, 2009 - I truly believe this).  Listed below are some groups we have collaborated with in the past, and others we should collaborate with in the future.

Columbus Green Building Forum (CGBF)

Explanation...

Eastminster Child Care and Play Center

Explanation...

Westminster Retirement Community

Explanation...

Habitat for Humanity

Explanation...

Free Geek

Explanation...

Third Hand Bicycle Co-op

Explanation...

OSU Urban Arts Space (UAS)

Explanation...

Ohio Staters, Inc.

We really need to collaborate with this group on a project.  They are a 501c3.  We should also use them as consultants as they know more about creating and executing sustainable projects on OSU's campus than any other group.

Ohio Union Activities Board (OUAB) 

Have an application to help plan large events.  Say they won't help fund, but some funds do come if accepted.

P&G

Explanation...

Battelle Memorial Institute - Battelle Engineers for Community Service (BECOS)

Explanation...this may turn into the Battelle One Lab Initiative, Inc. (501c3)

AWWA and WEF

Explanation...

Engineers without Borders (EWB)

Explanation...student and professional chapter (and our history with them)

Engineers for a Sustainable World (ESW)

Explanation...

 

Exit Strategy

Entirely Under ECOS

The project can remain under the leadership of ECOS for the entire finite length of the project or indefinitely, if the project will last indefinitely.  Keeping a project indefinitely under the leadership of ECOS has positives and negatives.  This choice should be continually reevaluated as indefinite projects can lead to unsustainability.

Creating New Traditions at OSU

Alternatively, a project founded by ECOS can be moved to leadership outside of ECOS.  A project can be adopted by the College of Engineering (COE), a professional organization, another student organization, or a new student organization can even be created.  ECOS should not be possessive about the projects it creates as this will always lead to inefficient leadership and torn emotions.  ECOS should view the adoption of our projects by other entities as ways for us to lesses the burden on ourselves while creating sustained new traditions at OSU.  One example of this is the MdL project which has been adopted by the COE and Engineering Education Innovation Center (EEIC).   

Consultants

ECOS Faculty Advisory Board

Ohio Staters, Inc.

Chrissey Cooley

 
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Officer Responsibilities

President

The President..

Vice President

 

Vice President(s) for Local Projects

 

Vice President(s) for International Projects

 

Vice President for Communication

 

Secretary

 

Fundraising Chair

 

Local Projects Committee

 

Projects Leaders

 

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